When people are leaving a company or a position, often they are not sure how to write a resignation letter. Here are a few quick tips, and an example to help you.
1. A resignation letter follows the standard format and conventions of business and formal letters more generally.
2. Write in a similar way to how you'd write other formal correspondence, for example in the way you might write to your attorney.
3. It's great to add a touch of sincerity, if you can. Make sure it's genuine, and do not go overboard. A very brief heartfelt and positive comment is great (but if it's not sincere, just leave it out!)
Here is an example of a good, professional resignation letter:
Re: Notice of Resignation
Dear [Recipient's name],
Please accept this letter as notice of my resignation from my position at Level Production Company as Systems Analyst. With two weeks notice as specified in my contract, this means my final working day will be April 6, 2006.
After a lot of thought, I have decided it is time for a change in my career, and I have accepted a position with another company outside of Portland.
You will have my full cooperation in the next two weeks with handing over duties smoothly, and training a successor if required.
Thank you for the opportunities you've given me during my time with the business. I appreciate the insight this role has given me into the consumer data industry. Being part of the team that created the user interface for LPC's first venture into consumer analytics has been a highlight for me.
I want to wish you and the team the very best for the future.
That's it! These are the basic guidelines for writing a great resignation letter.